Tuesday, October 23, 2018

Approve Unsubmitted Timesheets

Our Timesheet Signoff feature has been updated with new functionality that will allow you to approve timesheets even if the employee hasn't signed them.

This feature will only be available for Payroll Admins, and it's recommended to be used on cases where the employee is out on vacation and can't sign his/her timesheets or that the phone has been lost or damaged.

In order to do this, make sure you are logged into the web portal as a Payroll Administrator and go to the Approve Timesheet section on the Administrator tab. You will be able to easily find any Unsubmitted timesheets since they are colored in blue. Of course, you can always use the Status filter to focus only on them:

Find the timesheet you are looking for and click on "Not Available" on the ID column. You should see the following screen:

Notice how the Approve radial buttons are disabled, but you can see the total times for the hours the employees have clocked. Click on the "Submit for Employee" button to proceed.

Once you do that, then you will see the familiar Timesheet Approval view, where you can approve and edit timesheets as you would normally do:

Once you are ready, approve the timesheets by clicking on the "Save" button. After this, the timesheet will have been properly approved:

Finally, something very important to mention is that the Timesheet Event Report will generate an entry indicating that the timesheet was approved without the user's input, in order for Management to keep that as a backup and for future reference:

We are always trying to make your life easier and we can do this with your valuable feedback, so make sure to leave us any questions in the comments section.

--Econz Team

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