Wednesday, February 27, 2019

Timecard GPS: Team Member Task Change Message

Hello everyone!

Today we have a quick but interesting one for you, it is newly added functionality available with our Timecard GPS mobile application version 8.9 and above.  If you are a Supervisor using Team Clock-in, you can now change the tasks of all the clocked in crew members with one easy step.

Here is how it goes: the Supervisor with the device would only need to be clocked in and have some users clocked in, then, the moment he/she selects "Change Task" and picks the relevant Task/SubTask, a pop up message will appear:

If the user selects "YES", then the clocked in team members' task/subtask will be changed to the one the supervisor is changing to. Otherwise, they will remain in the same job they are at.

Keep in mind that in order to punch people to individual different tasks, it still needs to be done through the "Team Clock-in" section in the menu, since each task will need to be selected manually, but in the cases everyone will switch to the same activity, this is the fastest and most convenient way to do it.

We hope you like this feature, leave us any thoughts in the comments section below.

--Econz Team

Wednesday, February 13, 2019

Update to Custom Fields: Hidden Fields and Making Them Editable

On this post we are going to talk about a new feature that we just implemented: the ability to add Hidden Custom Fields.

Why would you want to hide Custom Fields from the mobile device? Well, this feature goes very well together with adding Custom Fields to the Edit User Events section, so there might be some additional codes or notes that only Managers need to add, so to avoid employees from seeing unnecessary fields, you can use this functionality as follows:

Go to "Manage Custom Fields/Forms" in the Administration tab:

Then select "Edit Default Custom Fields":

In this example, we already have a couple of fields that employees can see:

Let's go ahead and add a new hidden field, this will be called "Eligible for Premium Pay" and we will set it up as "Hidden" using the "On Phone/PDA" dropdown menu. Once you are happy, click on the "Add" button:

So here we have our three custom fields, two are editable from the mobile app, and one is hidden:

Let's go ahead and make this field available so a Manager or Admin can edit it. Go to the "Event Edit Settings" in the Administration tab:

Then use the dropdown menu to add the desired field (Note that at the moment the supported fields are the "Yes/No" and "List" types). You will be able to add not just hidden but editable or required fields, as well, depending on your needs. For this guide, we will use our new hidden field, so we click on Add:

Once that is done, next time you go to edit a user's timesheets, you will be able to click on this button, which will show you the custom fields that are available for editing:

After adjusting the values of the fields as necessary and clicking on Save, the changes will be reflected immediately on any report dedicated to custom fields, such as the Custom Report or the Custom Field Report:

Leave us any comment or question, we hope you get the best out of this new enhancement!

--Econz Team

Wednesday, February 6, 2019

Timecard GPS: Clock-Green Thumbs Up

Hello everyone,

On this blog post we have a very nice and seemingly simple update but with many important implications: the Clock-Out Green Thumbs Up!

As per the latest versions for both Android and iOS updated this 2019, when you clock out with the mobile application, you will now get the following message after a few seconds:

What this means is that the application has sent all the required data to the server and at this point you are able to close the app properly.

Please note that failing to do so and force closing the app quickly after clocking out could result in your last punches and GPS data not being sent to the server until the next day, which of course, would result in delayed info on your timesheets.

There is another even more important implication and it's when there is an automated payroll system integration present and the payroll system needs all punches to be recorded at midnight (or similar) on the day in question. Just by waiting to see the Green Thumbs Up will ensure that everything goes smoothly for both employees and employers.

Let us know if you have any questions or comments.

--Econz Team