Multiple Pay Periods Per Company

Hello everyone! Today we have a topic that we know for sure will interest many of you, especially our customers that have an integration with ADP, as this was put in place for those who use our powerful platform along with their excellent software package.

Companies may have many different job titles and profiles that need to have their own way to handle their individual timesheets. Some may be seasonal, others might work just a day or two when needed, for this reason, we have created new functionality that will allow our system to support multiple Timesheet Period Frequencies. Since this is a setting that involves more complex logic and will affect your organization as a global setting, we strongly recommend working with our friendly support representatives in case you need to enable or disable this functionality.

Once you have moved forward with enabling it, you will have full control of setting up different timesheet frequencies which can be assigned to your staff members individually. This way, if you have a couple of crews that are paid bi-weekly, but have some special employees that only work one or two days a week, then you can set a specific time frame for each of those cases. The system will allow you to use all of the available default options at the same time within the company, but of course, you will need to assign and manage this with each employee individually so timesheets are managed as detailed as you need them to be.

To create and manage alternate timesheet periods, you need to log in as an Administrator and go to the Staff section, within the Administration tab. There you will find the "Manage Payroll Groups" option.

Once inside, you can view the Payroll Groups you have created, or add a new one by clicking the "Add New Payroll Frequency Group" button.

We are going to add a new group to approve timesheets for the daily employees we mentioned earlier, those who just work sporadically and need to sign their timesheets each working day. So, we name the group "Daily Staff", and set the Frequency to "Daily". Finally, we click the "Add New" button.

With that out of the way, the final step is to assign this frequency to the employees that need to have it enforced, so we go back to the Administration tab and access the "Manage Users" setting, which can be found in the same Staff section we used before in this article.

Find the name of the employee you wish to apply the rule to, select the appropriate Payroll Frequency Group, then click on "Update" at the bottom of the screen:

So now, staff members who manage timesheets will be able to approve hours based on the individual payroll groups that have been setup.

That's all for now! Stay tuned because we have more exciting news coming up...

--Econz Team