The new Premium Pay Configuration will enable companies to keep track of their employees' meals. There are different things this feature will allow your company to do:
- You can assign meal time for specific periods of times.
- You can also setup a default time for this meal time, which will be used to determine if employees had to finish their breaks before time due to work requirements.
- By setting up these rules, the system will provide a number of automatic alerts, such as break reminders or if the taken break has been too long.
To enable this, go to the Administration tab and click on "Manage Premium Pay Configuration". These are the options that you will see. Make sure to click on "Enable Premium Pay" to activate it:
The following list explains what each of the configurable fields means:
- First Meal Entitlement Duration: minimum shift duration that entitles an employee to a first break.
- Second Meal Entitlement Duration: minimum shift duration that entitles an employee to a second break.
- First Meal Within Duration: maximum time where the first break must be taken.
- Second Meal Within Duration: maximum time where the second break must be taken.
- First Reminder After Duration: time after shift start when the worker will be reminded to take the first meal break.
- Second Reminder After Duration: time after shift start when the worker will be reminded to take the second meal break.
- Reminder Frequency: how often the system will remind an employee to take a break if it hasn't been done after the specified time.
- Duration of the Meal Break: how much time the employee is expected to take as a meal break.
In this example account, we have configured a 30 minute meal break. Employees will be entitled to take a first break if they work at least 4 hours and a second one if they work 8 hours at a minimum. If the staff hasn't taken the break once the maximum worked time is reached, a notification will be shown every 15 minutes.
The following are examples of events that employees will visualize in the application related to Premium Pay.
- The user is approaching the 4th worked hour and hasn't taken the meal break yet, so the system reminds him to take it:
- Once the employee has passed the 4 hour mark, they will get the following reminder:
- If the meal was taken after the first or second period (according to the order the breaks are setup), the user will be prompted to confirm that it was either at their election or due to work requirements. Completing this step will require a signature.
- If the Meal was finished before the duration set (in this example, 30 minutes), the field worker will be prompted to confirm it was at their own election and if it was because of work requirements. A signature is also needed to proceed. This step will be the same for both the first and second meals:
- At the end of the day when the employee clocks out, a series of questions will be shown as follows:
Please keep in mind that the questions will be shown depending on the answers the employees provide, the above images with Yes/No buttons illustrate all the possible questions your staff will get.
The Premium Pay will only be recorded once in one of the following scenarios, which will be the first one that happens. This is using the same example of a first period of 4 hours and second period of 8 hours setup with a meal time of 30 minutes, so feel free to substitute these values with what your organisation uses:
- If the first meal was taken after the 4 hour period due to work requirements.
- If the second meal was taken after the 8 hour period due to work requirements.
- If the meal had to be finished in less than 30 minutes also due to work requirements.
If you wished to review the information generated with this functionality such as the answers to the questions and the signatures, you can use the "Premium Pay Raw Data Report", found of course, in the Reports section.
Let us know if you have any questions or comments, or contact us for more information.