Wednesday, January 5, 2022

RUN Powered by ADP® Integration

Continuing with the series of posts related to integrations, we come today to talk about RUN Powered by ADP®. This post will start by going over the preliminary steps prior to approving timesheets in the Timecard web portal and sending them to RUN Powered by ADP®.

First, we go to the Administration tab and select “Map ADP paycodes to Timecard Tasks”. Then we select the appropriate Company and make sure that the rest of the values are configured properly to match the codes in RUN Powered by ADP® as shown in the example below. Notice how each of the possible code options have a brief explanation as to what they are meant for. With this completed, we are ready to start approving timesheets!

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Let’s continue with the Timesheet Approval process, which means that each of the listed employees in the Approve Timesheets section has already acknowledged, reviewed and signed their own timesheets. We need to make sure to log in as a proper user type with access to this functionality. So we go to the Administration tab and select "Approve Timesheets":

On the next screen, we use the filters to focus on a specific date range, team and/or user and click the "Filter" button:

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And then we click on the ID of the timesheet we wish to review.

The next screen will show us more details of the individual timesheet so we can check them and make any adjustments if necessary.

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Once ready, we click the "Save" button:

Then we will get a confirmation screen, make sure to click on "Save Changes" to complete the timesheet approval:

After the timesheets have been approved, the final step is to send them as a batch to ADP RUN; for this, we go to the Administration tab and select “Submit Timesheets for ADP Payroll Batch”.

Next, we have to select the appropriate Payroll Group and Period, then click on Filter:

The system will proceed with loading all of the timesheets that have been approved for the period and send them to RUN Powered by ADP®:

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Following that step, we scroll to the bottom of the screen and enter the PayData Batch Code in the Batch Number, then click on Save.

Make sure to allow just a few seconds for the system to review the data and send it to RUN Powered by ADP®; once the process is done, we will get a confirmation message that the batch was successfully created. Otherwise, you could get an error depending on if something may be missing in the setup. Here is how it would look like when successfully completed:

RUN Powered by ADP® will finally show the timesheets as follows:

Click on image to enlarge

That is all for now, make sure to ask us in the comments section below or our Customer Support team in case you wish to learn more!

Until next time...

--Econz Team

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