Timecard GPS: Uploading Tasks with Default GeoFences

Our system has the power feature that allows you to use smart fences for each specific task. You can use it to enable Entering/Leaving Area rules or even enabling Clock-In Lock using a default smart fence.

The great thing about adding a rule to the default smart fence is that you can use the same one for each task and the application will automatically recognize the address and apply the rules to it.

We have just made a change that will make your life even easier, now you don't need to enable the default smart fence to each task individually, if you have a long list of jobs with addresses and need to add some rules, you can apply the default fence right from the CSV file!

Here is how you do it, first go to the Administration tab and select "Maintain Task/Customer List:

Then click on the checkbox to the left of the team (or teams) you are going to upload tasks to:

Open the dropdown menu and select the option "Load tasks/customers from Comma Delimited File to selected teams".

You will be taken to the upload screen, notice how all of the steps are pretty much the same way we have been doing it for a while, but the example image shows what has changed: (notice columns N and O):

The External ID can be used for internal purposes, in case you have additional codes attached to your tasks or need it for an integration, but the last column "Smart Fence" is where you can define if you want to use the default fence by using the word "default", or if you won't use any smart fence rules, leave it at "none".

Keep in mind that you will need to have created at least a default rule so you can take advantage of this feature. If you aren't sure that you have one, go the Administration tab and select "Rules, Action and Fences", select the "Manage SmartFences" options and the Default rule will be the first one on the list, click on Edit to view its contents:

This example has a "Clock in Lock" rule created:

If there are no rules, make sure to add one so you can add it as a default rule to all the tasks within your CSV file.

Let us know if you have any questions in the comments section!

--Econz Team

Quick Announcement: Custom Field Character Limit

Hi everyone,

Today we have just a quick announcement, the character limit for the Custom Fields (both the default ones and the ones you can add to Forms) has been raised from 25 to 50. This was done in order to make it easier to add forms with longer field descriptions.

We hope you can benefit out of this improvement, which is just one of the many to come.

--Econz Team

Timecard GPS: Clock In and Clock Out Reminders

For those companies that want to enable a reminder so their employees don't forget to clock in or out, we have come up with a very easy solution.

To enable this feature go to the Administration tab and select the option "Manage Clock In/Out By Times" in the Staff section.

Once inside, tick the checkbox to Enable Clock In/Out By Times and set your times for Clock In and Clock Out. Here is an example:

Employees on this company are supposed to clock in by 9 AM and clock out by 5 PM, so if someone hasn't clocked in by 9, they will get a message like this:

And if it's already 5 PM and they haven't clocked out, they will see this:

Nice and simple, right? Let us know your thoughts in the comments sections or if you need more information.

--Econz Team

Timecard GPS: Taking Multiple Pictures

A few months ago we added a highly requested feature to capture images from the app and tie them to the tasks, projects or activities the employees are working on.

We have made an improvement to this feature in which you are now able to capture multiple photos for the same job.

Once clocked in, open the Menu (dotted icon on the top right) and select "Add Task Info".

There will be an option called "Photo Capture".

When you select "Photo Capture", the app will launch the Camera app to allow you to take a picture. When you are happy with the results, tap on Submit and then type the Picture Description. Select Submit again.

The Photo Capture field will now list the newly taken picture. To add a new one, tap on "Add". Take the new picture, the process is the same as with the first photo.

Repeat the process until you have taken all the photos you need, they will all be listed in the Photo Capture custom field. All the listed pictures will be attached to the task you are currently clocked in to. If you are going to work on another project and need to take more pictures, make sure you have changed the task.

For questions or comments, make sure to use the comments section below.

--Econz Team