Timesheet Enhancements

Hello everyone!

In this blog post we are going to show you something completely new, an enhancement that was added to the timesheet signoff functionality where you can view Overtime, Double Time and even data related to miles and expenses, all right there in the timesheet approval screen!

To enable this, go to the Administration tab and select "Configure Timesheet Settings":

Then go to the "Timesheet Details Custom Fields" section and there you will find two new options: the first one to enable Miles and Expenses columns (which will be captured in custom fields or forms by the employee), and the second one to show the overtime and double time columns:

As always, the data is captured by the employee out in the field, in this example we can see how miles and expenses are captured using the "Total Miles Traveled" and "Total Expenses" fields inside the "End of Day Form":

At the end of the period (in this example is the end of the week), then the employee will approve the timesheet:

At this point, the Manager would come in and approve the hours and here is what the additional columns look like in our current example:

(Click on image to enlarge)

We hope you get the best out of this new features, leave us a question or comment down below!

--Econz Team

Viewing Decimal Hours in Timesheet Signoff

For this post, we are going to look at a small but very useful enhancement we have done to the format the total hours are viewed in within the Timesheet Signoff screen.

The default option is with the "hrs" and "mins" format like the following example:

But if you go to the Preferences screen in the Administration tab, then enable "Use Decimal Hours" and save it,

then you will be able to have your employees view their timesheet's total hours in decimals:

We are always glad to provide flexibility and options to you, so you can make our application your own, so we hope you like this enhancement and if you have any suggestions, don't hesitate to leave us a comment below.

--Econz Team

Office Administrators for Timesheet Approval

Today's topic will be about a new user type we added thanks to our valuable customers' feedback: the Office Administrator. We had covered the topic of Timesheet Signoff in a previous post and also went about explaining the available User Types that can be added through the Manage Users screen.

What happened is that there came the need to have a user that was able to approve timesheets without the need to assign each task to them, so the Office Admin works as a Payroll Admin with the added capability that you can filter exactly whose timesheets they will approve.

Let's see how to set this up, first go to the Administration tab:

Then click on "Manage Users" in the "Staff" section:

Once inside this screen, we will click on "Add New":

These are the options that you will require to setup an Office Admin:

Here is a summary of the mandatory fields:

• User Type: "Office Admin".
• TimeZone: the correct time zone for the user.
• Login ID: a combination of the user's name and last name, keep in mind it's case sensitive.
• Name: name of the Office Admin you are creating.
• New/Confirm Password: use a secure password of your election, make sure to enter the same one on both fields.
• Language: select the appropriate language.

Once you have this, click on "Add New".

Now you will notice that if you access the Office Admin's profile, there will be a few buttons at the bottom, the one we are looking for is called "Update Leader User Members".

The idea is that you can use the filters to add or remove users, so this Office Admin will only see the ones that have been assigned to him/her:

The first box is to add teams, the second one to include specific employees. When you are happy with your selection, click on "Save" and you will be set.

That's all for this time, let us know if you have any questions or comments!

--Econz Team