Timecard GPS Documentation: Learning About User Types

The following post will cover all the different user types that can be created from the Manage Users section on the Administration Portal.

Examples of the user types we'll cover are:

• Administrator - For the people in charge of managing your account setup and all the other users on the system.
• Web Manager - For the people in charge of monitoring or aiding with punches specifically for office based staff. This focuses solely on Web Device Users, who clock in through the web based Timecard.
• Web User - For a day to day user of the system for monitoring mobile staff and generating reports but restricted access to the account settings.
• Web Team Leader - For the managers that need Administrator level access but only focusing on specific teams or users.
• Operations Manager - For managers that need to approve timesheets that they have assigned and employees have already signed off through the application.

You can also create Field Workers and Web Device Users from the Field Workers tab, but keep in mind that the main difference between those two user types and the ones covered in this post is that Field Workers and Web Device Users are employees who generate punches, while the following access the web portal for different Management purposes.

When you access the Manage Users section and click on Add New, this is what you will see when opening the User Type section:

Administrator

Administrator users have full access to all of the information and settings in the account. They have access to the following tabs:

• Home Lists
• Field Workers
• Web Devices
• Administration
• Reports 

This is the typical Administrator screen:

Web User

Web Users have more limited access than the Administrators, they can only see the following sections with some limitations stated below:

• Home Lists
• Field Workers
• Reports

They can review team member details but can’t make any updates or manage any of the settings in the account. They can also do basic edits on the punches.

For Web Users, this is what they will see when logging in:

Web Manager

A web manager will only be able to see the web device users. They can assist with clocking in and out and handling task changes. These users don’t have access to the map or reports, as the web users did.

Here is what the Web Manager screen looks like:

Web Team Leader

These users are a combination between Administrators and Web Users. They are only able to view limited information and have no access to the account settings except for a few options that are focused on specific users and teams that were previously assigned when creating the profile.

They can access the following tabs:

• Home Lists
• Field Workers
• Administration
• Reports

On the Administration tab, this is what they will see:

These users are covered in detail in the Web Team Leader post, but here you have an example of the appearance of their options:

Operations Manager

Operations Managers are the most recent addition to the user types, the can see the same things Web Team Leaders can except for two differences:

1. They can view the entire organization.
2. Instead of being able to upload field workers on the Administration tab, they can use a feature called Approve Timesheets.

This is what an Operations Manager Administration tab looks like:

Operations Managers have the peculiarity that they can only view tasks assigned to them, and this is done through the Maintain Task/Customer List screen. You should go to an existing job and click on its ID, then you will see the Task Owner/Manager  option, where you can select an Operations Manager from the dropdown menu:

By doing this, you will link that job to the Operations Manager and that person will be able to review and approve any timesheets that the employees have signed from the device.

The Approve Timesheets feature will be covered on a future post very soon.

-- The Econz Team

New Feature: Setting up Web Team Leaders

Our system now has the capability to add Web Team Leaders, which are managers with web access that can be constrained to view/manage a subset of your companies employees. This is particularly good for companies that have many teams with their own managers, in this case its often useful to be able to restrict these managers to only accessing their own teams.

These are features that Web Team Leaders will be able to perform:

• Monitor the map for GPS movement
• Manage jobs and team members for assigned teams
• View reports for the assigned employees.

This is how you would add and setup a Web Team Leader:

Go to the Administration tab and select Manage Users. Once inside, click on Add New to create a new user.

Next, follow the instructions from this illustration stated below:

1. On User Type, select Web Team Leader.
2. Select the correct Time Zone.
3. Enter the Login ID, it will be case sensitive.
4. Enter the Name of the web team leader.
5. Type a Password and re-enter it on the next ­field.
6. Finally click on Add New.

Once the user has been added, it’s time to assign the specifi­c teams that it will be able to see. Go back to the Manage Users screen, ­find the ID of the newly added profi­le and click on it to edit it.

Click on Update Web Team Members at the bottom of the user pro­file.

Assign the Teams/Users for the Web Team Leader and click on Save.

Next time that this user logs in the web portal, he/she will only be able to ­filter and select the assigned users, as shown on the example below:

That's about it! Feel free to email our Support Team at customersupport@econz.com or call (866) 403-3475 if you have any questions.

--The Econz Team