Friday, April 16, 2021

Travel Time Deduction

In this post, we are going to show a new feature we are very proud to announce called "Travel Time Deduction". As the name implies, the idea is to provide organizations with a way to automatically deduct the first and last travels of the day, which are usually done by the employee when going to work prior to starting the shift and going back home.

To enable this, go to the Administration tab and find "Travel Settings" within the Integration/Payroll section:

Here is an example of how it could be configured:

(Click on the image to enlarge)

We are going to go over each of the settings:

  • Select which field is used to determine if task is travel: with this setting you can choose whether it's the Task, Subtask or both that are used to determine if the employee was indeed using a travel related task.
  • Select Deduction option: "Deduct If Less Than" is used if the employee should only have time substracted when travelling for less than a specific period of time, if you wish to always take away a default amount of time, use the "Deduct Amount" option.
  • Deduction Minutes:  here you specify the amount of minutes that will be applied to either option you choose from the "Select Deduction option" section.
  • Set Strings to search in the set fields to determine travel: this one is pretty self explanatory, here you would set the string that the system should take into consideration to know that an employee has used a travel task.
When you are ready with the setup, click on "Save" to continue.

Here is an example of how the deduction is done. First, let's take a look at the total hours without any deduction, provided here by the Timecard Task Detail Report:

(Click on the image to enlarge)

The employee has one hour at the beginning of the day, one hour in the middle and four hours at the end. Remember that only the first and last hours are to be substracted, and we set it so that only 45 minutes are removed from each. So, if the employee worked a sum of 8 hours, then with this setup and the specific punches that were used, a total of 1:30 hours should be deducted. Let's take a look at the Timecard Detail Report:

(Click on the image to enlarge)

As you can see, in a panoramic view (as opposed to a task by task detailed view) of the total shift, we see a total of 6:30 hours. This will also be reflected in the employee's timesheet:

(Click on the image to enlarge)

That's all for now, let us know if you have any questions or comments down below!

--Econz Team

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