Econz Wireless Integration with ADP Workforce Now®

 Below are a few examples to help potential and existing ADP® customers better understand
the data flow from our Timecard Workforce Management System and ADP Workforce Now®
platform. All data transfers (employees, cost codes, expenses, time and attendance) are done
using ADP Marketplace APIs.

Admin/Payroll Can Manage Single Sign-On To Onboard New Hires:

As an important part of any customer’s new hire process, Econz has created the ability to allow an admin/payroll manager to auto sync or manually add new employee data using ADP Marketplace APIs. A payroll manager can access the Timecard system from within ADP Workforce Now®. This simple process will allow a business to activate new workers and make them available to start collecting time within our Timecard application.

Configure Complex Jobs and Cost Codes:

A customer can configure our Timecard system to collect “Task – Job/Client/Location” as well as “Subtask – Cost Code/Activity” to be able to collect multiple levels of data in our system helping customer handle complex cost coding and even thousands of activity jobs. The configuration will allow employees to only see specific jobs and cost codes on their mobile devices. Job and Cost Codes can be configured via employee, trade, team, region, and more. This information represents location and cost code in ADP Workforce Now®.

Merge Jobs and Cost Codes Into ADP Workforce Now® (using APIs)

 
Within our Timecard workforce management system, Econz can configure the ability to transfer data as “Task.Subtask” to the “Temporary cost Number” Field within ADP Workforce Now® utilizing the ADP APIs.

Aprove Timesheets

Once the time and attendance information has been collected, supervisors, payroll managers, and general managers can approve the time for each of their workers and then in turn, make it ready for the data transfer within the payroll data batch. This is showing the task and the subtask collected by the worker. Note the approval can be completed on the dashboard or through our FREE Supervisor mobile application

Approve Final Timecards

Once the time has been approved by a manager, the client can go into our ADP payroll Batch Section to do a final review before sending the data to ADP Workforce Now® utilizing the sync features.

Payroll Data Batch Review:

 
Once the Payroll data Batch has been sent both the task and the subtask are properly mapped into the Temporary cost number field in ADP Workforce Now®.

ADP, the ADP logo and ADP Workforce Now, are trademarks of ADP, Inc. or its aliates or licensors. The information in this document was prepared by Econz Wireless and Econz Wireless is solely responsible for its accuracy and completeness. ADP makes no representation as to the accuracy or completeness of any information contained herein.

More information here: Econz Timecard

Sage 300 and Viewpoint Reports Now Available For Customer Export

Econz Wireless has recently developed two new Reports that have been added to our vast selection, these are the Sage 300 Report and the Viewpoint Procontractor Report.

At the moment we are currently offering over 80 reports for our customers, which have been tailored to accomodate to many specific needs. The majority of these accounting/job costing reports can be downloaded to your computer or scheduled to be sent to an email address with a click of a button. 

In this specific case, since these new reports have been created with using them with another software in mind, once they have been downloaded, they can be imported into SAGE 300 or Procontractor using the exported CSV file populated with Job Costing and Timecard captured data.

Additionally, we also have made available reports for SAGE, Intuit, VIP, Ultimate, Pastel, and other accounting and payroll reports that can be accessed through the Reporting Section within the Timecard system.

Our reports are one of the most important and powerful tools offered in Timecard GPS and we are always open to suggestions on how to make your life easier and help you be as efficient in your job as possible.

--Econz Team

Econz Timecard Forms Only Feature

We are excited to announce a new feature called "Forms Only App Version". This version of our Timecard GPS application is intended for customers that are looking to have their field staff to only capture Form data, instead of timesheet information.

The Forms Only Version is ideal for any type of digital transformation collection, as shown in the following example of our Covid-19 form:

This feature includes Pictures, Videos, Text, Yes/No Questions, Signature Capture, List Selection, Decimals, Whole Numbers and even Monetary Values, among a variety of custom fields that you can add to the forms in order to collect the right data to make important business decisions.

To enable this functionality, all you need to do is follow the usual steps when creating a Field Worker, that is, going to the Field Workers tab and in this case, selecting "TimeCard Forms Only" as the Device Type. Then you'd enter the Device ID, Name, select "Field Worker" as the User Type, choose the appropriate time zone and set and confirm a Password. Once that is done, click on Add New at the bottom. 

 

When setting up the device , the interface will be that one of the Forms Only Version, no clock in or out buttons for this one ,you will be able to go straight to the Forms!

If you are interested in this forms-only application version please contact us so we can provide you with more information on how you can implement this for your company.

--Econz Team

Dynamic Table Feature included on Forms

We are very proud to announce a wonderful new feature that gives our application an edge over the competition, we call it Dynamic Table on Forms.

Our Dynamic Table feature now enables a field worker to access additional information when completing a custom form/survey on a mobile device.

This new feature was created to allow field workers access to extra database information that can be loaded into the Timecard system’s form, directly as a CSV File.

To explain better how it works, take a look at the following table: 

The employee would select the "Order ID", then the application would fill out the rest of the fields automatically. This is particularly useful if you have a set of inventory items with predefined values or parameters and you don't need your staff to enter everything manually all the time. The dynamic table can provide information such as available products in the warehouse with codes and descriptions, a List of Work Orders with customer names, address, phone numbers, etc.

In this example, selecting any of the Order IDs would also grab the information for Name, Price, Quantity and Total, and show them as their own custom fields in any of the Custom Field Reports.  

This was designed not only to show the information back to the workers but also to use it as a selection and show this in our reports information.

Setting it up is very easy, just follow the usual Custom Field steps and select the Field Type called "Dynamic Table". Here is where you can click on "Browse" and upload the CSV file. Click on "Read Table" and then you can save the new field.

We made sure to make this into a convenient way to show and retrieve important information that is key for your business, we hope you take full advantage of this great feature that is included in our Timecard GPS package.

--Econz Team

Timecard Supervisor Timesheet Approval

Today we are glad to inform you that we have included a host of new enhancements to our Timecard Supervisor Application, which will enable Team Leaders to not only monitor their staff, but also approve Timesheets without the need to go to the Web Portal, all directly from the mobile app!

Let's go over each of them:

Review Employee Activity

Just by swiping from right to left on the screen, supervisors will be able to see the list of employees that have been assigned to them, as well as the last job, task, cost code or activity that was selected with Timecard GPS, along with the date and time for that specific entry.

Inspect Employee Location and Movement with Breadcrumb Trails

Starting from the Employee Task screen described previously, swipe again from right to left and you will be taken to the map screen, where you will see the employees' breadcrumb trails using Google Maps functionality.

Approve Timesheets:

Supervisors will now be able to perform an expedited timesheet approval right from the mobile app! This includes reviewing timesheets, approving and/or rejecting them and making edits if required. We will cover this specific functionality in a future step-by-step post.

The Timecard supervisor comes with all the features included in our Timecard GPS application plus the aforementioned Supervisor features, which means that a supervisor can collect punches, gather job pertaining data using Custom Fields and Forms while at the same time being able to monitor staff workers from the same application all through their mobile device.

Let us know in case you have any questions or comments.

--Econz Team

Two New Forms Feature Improvements: Video Capture and Radio Button

We are excited to announce that we have been working on some improvements to the forms features given feedback from our existing customers. These enhancements include the ability to now record a 30-second Video inside the form and being able to see Radio Buttons for answers based on Yes/No questions.

Radio Buttons

Given more and more of our customers are using our solution for Covid-19 Self-Assessment Surveys, the radio buttons from the custom fields is a new “customer favorite” as this feature allows field workers to answer Yes/No questions quickly and in a more convenient way.

 

Here’s an example view from the Wellness Form: 

 

The first step to enable this feature is to go to the Basic section in the Administration tab and selecting "Preferences". Find the option called "Render Yes/No field as radio buttons" and tick the checkbox as follows:

Scroll to the bottom and click on "Save" to apply the changes. Next, in the same "Basic" section, go to "Manage Custom Fields/Forms". Here make sure to select the Field Type "Yes/No" when creating the new Custom Field and click on Add. The process here is the same as always, to learn more about it, we have an article dedicated to working with Forms:

 

 

30 Seconds Video

This feature gives the field user the capability to take a 30-second video inside a form to document customer visits or important things happening on the field.

 

 

To create a Video Custom Field, the steps are the exact same as described in the previous point, that is, going to the "Manage Custom Fields/Forms" section and adding a new field in a form. In this case, make sure to select the Field Type called "Video" and click on "Add" once you are ready:

 

That's it for now! We hope you take advantage of these incredible new features, be on the lookout for new things that will be coming up.

--Econz Team