Wednesday, August 8, 2018

Feature Enhancement: Clock-in Lock Within Time Frame

Hello everyone!

Here we have an interesting tip in case you need to make sure that your employees clock in inside an area only within a specific time frame.

The main requirement for this is to have loaded your tasks with an address, so that when you go to the "Maintain Task/Customer List" section, you can also see the coordinates:

You can either click on the "Create Custom SmartFence" to create a rule just for that task, or use the "SmartFence" dropdown menu and select "Default". This will allow you to enter a rule that will apply to all tasks that have been set with the default smart fence, so you don't need to create one rule for each task, unless you specifically need to.

Either way you choose, the process of creating this rule is the same, and we'll describe it next:

1a. If you selected "Default", then go to the "Rules, Action and Fences" section in the Administration tab and click on "Manage SmartFences". The Default rule will be the first one. Click the "Edit" button.

1b. If you selected "Create Custom SmartFence", you will be taken to the next screen automatically without the need to follow the path on step 1a.

2. After following the previous steps, you will be at this screen:

Here is where you need to setup the radius and assign teams or users if needed. If the rule applies to everyone, just leave "All Users" selected. Then, click on "Create New".

3. On the next screen, you will select the dates and times the rule will be applied to. Make sure to select the "Within Timeframe" option, where you can specify the dates and times for the rule. Make sure to click on "Lock Phone" on the top right to prevent employees from selecting the task.

Once you do this, click on Save and the rule is ready to be used. You can also add any notifications (text message, sound, email) like you would do on a regular smart fence, but that step is optional.

One important thing to keep in mind is that the app will allow employees to select that task only during the time frame you selected, so when employees attempt to select that task outside of the time, they will get the following message:

If they are within the time frame but outside of the area, the app will notify them of this fact. Finally, if they are within the time frame and inside the correct area, the task selection will be successful.

Let us know your questions and thoughts in the comments section, we hope you can use this exciting feature to your advantage!

--Econz Team

Tuesday, July 31, 2018

Timecard GPS: California Meal and Rest Report

Hi everyone,

We are very excited to announce our new California Meal and Rest Report!

This one goes together with the Premium Pay functionality that we have covered before, but there are a couple wonderful new things we have added to this specific report.

The first one is the ability to view all of the employee's answers at clock out in the same place, along with their signatures and the times they took any break or lunch:

This is very helpful to compare their answers and match them with their actual punches, and have backup for future reference.

The second new feature is a very exciting one: export this report as a PDF!

You will notice the button on the right, make sure to select the desired team, user and date filters and click on the "Generate PDF Report" button:

This will prompt you to save a PDF file in your computer including all of the desired results. The PDF is formatted in a way that each page contains the data generated by a user on a specific day and the picture of the signature for easy viewing:

We have more interesting features related to Premium Pay coming up on the next blog, so stay tuned!

--Econz Team

Wednesday, July 18, 2018

Feature Enhancement: Seeing Forms when Changing Tasks

On a previous post, we had covered the topic of Forms, how to create and maintain them, and also how to use them in the mobile application.

A new enhancement has been put in place, where not only you can control if the Form pops up the moment you clock in, clock out, or make it accessible anytime during the day, but you can also set it to pop up every time you change the task.

To enable this, make sure to move the "Change Task" option to the right on the Triggers filter, when you are inside the main screen on the form that you are editing.

Click the "Save" button at the bottom of the screen and you should be set!

We are always thinking of ways to improve your experience, so please don't hesitate to leave us a comment if you have any suggestions.

--Econz Team

Thursday, July 5, 2018

Timecard GPS New Feature: Enhanced Forms View

We have implemented a new feature that will enable you to enhance the way you currently view Forms and Custom Fields.

At the moment, the default option is the Classic view, which is good if you prefer a more compact screen, here is what it looks like:

To change this, tap on the Gear icon, and select Settings, once in the screen with four yellow icons, tap on the Menu again and select "Extras".

You will see the following screen:

Notice the "Enhanced Forms View", make sure to set it to "ON" and tap "SAVE" at the bottom.

Next time you want to access your Custom Fields or Forms, they will look like this:

They will have an attractive layout that will also give you a hint as to what type of data it can capture.

We hope you like this new feature, designed to give you more control of what the application can look like, let us know if you have any questions or comments!

--Econz Team

Monday, June 11, 2018

Individual or Team Business Hours

We have implemented an enhancement to our Business Hours rules that will enable you to assign unique rules to specific employees or teams. They way it used to be was to assign Business Hours to the whole company, but now you can easily do it for individuals.

Start by going to the Administration tab and selecting "Manage Business Hours":

Then, on the next screen, you will find all the rules that you have created, if you wish to apply a rule for the whole company, you can always use the "Default" option. To create a new individual rule, click on the "Add" button:

On the next screen you will be able to select the Business Hours, make sure to give this rule a name in the "Description" field. Leave blank any of the time fields that don't apply. By clicking on the blank section on the "Select User(s)" and "Select Team(s)" fields, you will enable a dropdown menu where you can select the users and teams that apply to this rule.

When you are done, click on Save.

The next time you come to the Manage Business Hours section, you will find your newly created rule listed with the existing ones:

Let us know if you have any questions or comments!

--Econz Team

Monday, June 4, 2018

Timecard GPS: Premium Pay Answers Report

The Premium Pay Answers Report is a very useful new report that will enable employers using the Premium Pay features to have a detailed summary of what employees have answered on each question.

Here is a sample of the kind of data you will be able to retrieve:

Not only you will get each task and break sorted by the time when employees took each, but the last two columns will tell you if one of the answers chosen after finishing a break triggered the possibility of Premium Pay, as well as the reason why.

On the above example, we see that the employee took a Rest Break at 8:15 AM and a Meal Period at 12:00 PM. On both cases, the employee finished the rest/meal before the expected time, on the Rest Break, it was due to his/her own election, but on the Meal Period, it had to be ended due to work requirements, so it triggered the Premium Pay flag, as noted by the "Y" in the "Triggered?" column.

We hope this new tool enables you to keep better track of your employees Premium Pay related answers and that it serves as a complement to all the Premium Pay tools we have added along the way.

Feel free to leave us a comment if you have any question.

--Econz Team

Friday, May 18, 2018

Map Default Filters

Hi everyone,

Here we are with a quick update!

We have added a new feature that will allow you to setup the default filters for the Map. Originally, when you first logged in to the Administrator Portal, this is what you would normally see:

The filters are defaulted to the option that will allow you to see everyone at any time, if they are clocked in, clocked out or on break.

Now, we will have a new gear icon that will take you to the settings where you will be able to customize what filters are going to be used when you log into the website:

If you click on it, you will see this:

Notice how these are the same filters as in the Home screen, so pick the ones that suit you the best and click the "Save" button when you are ready.

Now the default option will be changed using your custom settings and whenever you log into the web portal, those are the ones that will be used from then on:

Make sure to use the "Filter" button to view the results, and feel free to adjust these settings whenever you need.

Let us know if you have any comments, we hope you like this new 'quality of life' improvement!

--Econz Team