Econz - ADP Integration for Simultaneous Organizations

Hello everyone! In this post we want to talk about another exciting feature that we have created for our customer base who have made the decision to integrate our system with ADP. This time, we are looking to simplify the management of multiple accounts and making your Econz profile the one stop shop for your Time & Attendance.

This feature is intended for companies that have an ADP account but have to manage multiple branches or child companies, and want to use the same ADP subscription to manage everything in one place. The original setup of adding accounts is done by our great Customer Support team, and after that, you can select what company to link as the main account.

Next, you can create teams with the added feature of specifying which company that team belongs to. This can be done through the Administration tab, by following the "Manage Teams" section, then clicking on "Add New Team". Then, you will notice a new dropdown menu called "Company", which you can use to select the company that team will be linked to:

Select the company and the Team Leader. You can also pick a map icon colour if you wish to make it easier to monitor employees in the "Home Lists" section and be able to see at a glance what organization a staff member belongs to. Finally, click the "Add New Team" button:

Doing this will enable you to get the full functionality of the integration for each of your organizations, without the need to create multiple accounts or having more than one ADP subscription.

Additionally, you will be able to pull tasks directly from ADP using our Cost Code Transfer feature, and each of those tasks will be taken from their corresponding organization, making it easier to manage not only Timesheet Approval, but also Staff Cost Codes.

If you are interested in learning more, let us know and we will gladly give you a demonstration and answer any questions you might have.

Until next time...

--Econz Team 

Multiple Pay Periods Per Company

Hello everyone! Today we have a topic that we know for sure will interest many of you, especially our customers that have an integration with ADP, as this was put in place for those who use our powerful platform along with their excellent software package.

Companies may have many different job titles and profiles that need to have their own way to handle their individual timesheets. Some may be seasonal, others might work just a day or two when needed, for this reason, we have created new functionality that will allow our system to support multiple Timesheet Period Frequencies. Since this is a setting that involves more complex logic and will affect your organization as a global setting, we strongly recommend working with our friendly support representatives in case you need to enable or disable this functionality.

Once you have moved forward with enabling it, you will have full control of setting up different timesheet frequencies which can be assigned to your staff members individually. This way, if you have a couple of crews that are paid bi-weekly, but have some special employees that only work one or two days a week, then you can set a specific time frame for each of those cases. The system will allow you to use all of the available default options at the same time within the company, but of course, you will need to assign and manage this with each employee individually so timesheets are managed as detailed as you need them to be.

To create and manage alternate timesheet periods, you need to log in as an Administrator and go to the Staff section, within the Administration tab. There you will find the "Manage Payroll Groups" option.

Once inside, you can view the Payroll Groups you have created, or add a new one by clicking the "Add New Payroll Frequency Group" button.

We are going to add a new group to approve timesheets for the daily employees we mentioned earlier, those who just work sporadically and need to sign their timesheets each working day. So, we name the group "Daily Staff", and set the Frequency to "Daily". Finally, we click the "Add New" button.

With that out of the way, the final step is to assign this frequency to the employees that need to have it enforced, so we go back to the Administration tab and access the "Manage Users" setting, which can be found in the same Staff section we used before in this article.

Find the name of the employee you wish to apply the rule to, select the appropriate Payroll Frequency Group, then click on "Update" at the bottom of the screen:

So now, staff members who manage timesheets will be able to approve hours based on the individual payroll groups that have been setup.

That's all for now! Stay tuned because we have more exciting news coming up...

--Econz Team 

New Monthly Pay Period Setting for South Africa customers

Hello everyone, today we have a very exciting update that has been designed thinking of our South African customer base, but of course, anyone can take advantage of this. We now have implemented a setting for monthly timesheet periods where you can even set the start date for every month. This will be very useful for companies that handle irregular timesheet periods, and now, with Econz, you will be able to adjust this period exactly to your needs!

It's very easy to set it up. First, log into the web portal as an Administrator and select "Configure Timesheet Settings", which can be found within the "Staff" section in the Administration tab:

Next, check the "Timesheet Frequency" setting, and select the Monthly option.

Once you select Monthly, you will be given the opportunity to define on which day of the month your period should start, which will affect every timesheet after the changes are saved.

A confirmation message will pop up, prompting you to confirm the changes. Click on "Confirm" to save them and continue.

To view the changes taking effect, you can log in as any user type that would handle timesheets, and enter the "Approve Timesheets" section found in the "Basic" section

You will notice how all of the pending and unsubmitted timesheets will have the period set to the whole month, starting on the day you selected:

Click on image to enlarge

That's all for now! Do you have any questions? We would love to hear them in our comments section below.

--Econz Team

The Multi-Day Worker Report

Hello everyone, we are back with a new and exciting report called "Multi-Day Worker Report", which we are sure will be very valuable to companies that have overnight shifts and want to be able to keep track of their employees' time and attendance.

The idea behind this report is that it has the ability to generate data for more than one day, while showing sets of events that only partially fall within the selected date range.

You can check the "Include event sets that overflow beyond date range" box to include all the time that has been punched in for the following day, in the cases where the field employees worked during the evening.

Here is an example of this report:

Click the image to enlarge

Our employee worked an overnight shift on 9/4/2024, started from 8:00 PM until 9/5/2024 at 2:00 AM. The report will also tell us whenever your staff takes a Meal Period and calculate the worked hours accordingly.

Next we see the following day shift from 9:00 AM to 3:30 PM, which is business as usual, so this versatile report will be useful for any type of shift your employees work on.

We hope you can take full advantage of this useful report, let us know in case you have any questions or comments below.

Until next time...

--Econz Team

The Stale Timesheet Event Report

Hello everyone! Today we have great news for all our customers that use one of our Payroll integrations. We have created the new Stale Timesheet Event Report. Its purpose is to show outstanding edits made on timecards that have not yet been approved or accepted into the payroll timesheet.

To be able to fully utilize this report, some prior steps will need to be taken. First of all, since we mentioned this shows edited timesheets, we would need to work with the "Approve Timesheets" section, where we can edit a timesheet that has already been approved.

The "Approve Timesheets" option can be found in the Basic section of the Administration tab:

Once inside, we would be editing this example timesheet that is on "Management Approved" status:

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We click the Edit button on the bottom of the screen:

On the next step, we would make the necessary adjustments to the timesheet:

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Finally, we can save the changes by selecting a reason for the change, then clicking on "Save Changes":

If all goes as expected, you will get the following message on the yellow textbox, which means that the timesheet is stale, since edits have been done on it:

Click on image to enlarge

At this point, we can use the report, so let's go to the Reports tab and find the "Stale Timesheet Event Report", which can be found under the "Task/Job Costing Reports" section:

Pick the start and end times as needed and generate the report (or alternatively, export it via CSV file), and here is where you will be able to visualize all the changes that have been performed under the same stale circumstances, including the change we just made, highlighted below:

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Finally, let's go over the different values that you will be presented with, for the sake of clarity:

• Timesheet: This is the specific Timesheet ID.
• Worker: Name of the employee.
• Timesheet Start: This is the start date of the pay period.
• Timesheet End: This is the end of the pay period.
• Stale Reason: Action taken when the timesheet was edited.
• Stale Description: Specific edit performed.

We hope you get the best out of this incredibly useful report, let us know if you have questions or comments down below!

--Econz Team

The New ADP ADP Workforce Manager Report

Hello everyone!

We are back with one new chapter in our wonderful journey of collaborating with ADP. Today we will quickly go over a new report called the "ADP WFM Daily CSV Export Report". The idea behind this is to be able to quickly generate a CSV export report that can be used for the punch import into ADP Workforce Manager. Of course, all its data is modeled to be compatible with ADP's Punch Import Template.

This CSV file can be used to import into ADP Workforce Manager, or the import can automatically be done via Secure File Transfer Protocol (SFTP) for accounts that are integrated.

To access the report, just go to the Reports tab and select "ADP WFM Daily CSV Export Report", which can be found at the bottom of the "Customer Reports" section:

Then, select your desired timeframe and either generate an online view of the report, or export a CSV file. Here is a sample of this report:

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That's all you need! As you can see, it's a pretty simple process, as everything related to Econz Timecard, which results in increased productivity for your organization.

Stay tuned for more exciting news!

--Econz Team

Updates to Operations Manager Functionality

Hello everyone, today we are going to talk about an update of functionality we have done to our Operations Manager users. We had talked in the past about how we can assign specific tasks to these user types so they can approve timesheets signed to their own projects. Now, we have enabled additional functionality so that they can also take care of timesheets on behalf of the employees.

This comes handy in those cases where the staff might be out on PTO, medical leave, or maybe even something happened to their mobile handset and they are not able to submit their hours.

To proceed with this, you will need to go to the Administration tab and select "Approve Timesheets":

Then, you can continue with the exact same process we had covered on this previous article, where we go over Approving Unsubmitted Timesheets.

We hope you can get the best out of this added functionality, stay tuned for more as we have a few exciting things in the horizon that we can't wait to share with you.

--Econz Team

Timecard GPS Integration with Sage Intacct

Hello everyone! Today we are proud to announce a new integration we have been working on, this time with Sage Intacct via Agave. As always, we are looking for ways to provide our loyal customer base with new tools and ways to interact with other powerful tools in the market, in order to give the most complete time capture and payroll solution available.

To enable the integration, of course you will need to have an account setup with Sage Intacct. Then, just go to the Administration tab and select "Integration via Agave", found in the Integration tab:

Here you can enable the auto synchronization of tasks, by ticking the checkbox for "Auto sync tasks:", then you can select the appropriate option according to your company's needs and configuration:

Once that is done, you can go to the Administration tab and access the "Maintain Task/Customer List" setting within the Basic section. When you open the dropdown menu, you will find a few new options that are meant to be used with this integration, where you can pull the projects and cost codes directly from the Agave Third Party system. Make sure to select the team or teams you want to load the tasks to and pick your desired option. In this case, we loading projects as tasks to our selected team:

Timecard will pull the appropriate list of projects and even has the capability to load addresses and External IDs. You will get a confirmation screen similar to this one, if everything looks good, click the "Confirm" button:

Click image to enlarge

After the tasks are loaded, you can confirm it was done successfully by clicking on the team name back in the "Maintain Task/Customer List" section:

We will be providing more exciting updates about this topic, so stay tuned!

--Econz Team

Configuring Location Settings for Timecard GPS

Hello everyone! Today we have a quick and important guide for all of our mobile device using Timecard GPS customers. We are going to go over how to enable Location Settings to properly configure the Timecard application on mobile devices.

When first downloading and installing the app, after entering the device ID and the password, you will get the following disclaimer:

Timecard will give you a notice that the Location Settings are disabled, so hit "OK" to proceed:

On the next screen, you will be given the following options; make sure to select "Precise", then "While using the app", but there will be one more setting to enable, after this:

After this, when you attempt to clock in the first time, you will be given the option to set the "Location permission". It's very important to select "Allow all the time or Always" depending on device type to ensure the proper functioning of the application, which of course, that's what we all want to get paid properly!

Once that is done, you will be able to continue using the application normally and go about your day.

That's all for now! Let us know if you have any questions and our great Customer Support team will gladly assist you.

--Econz Team

Delay Processing Worker Termination in ADP

Hello everyone! In this article we want to cover a brand new setting we have enabled for our customer base who is integrating with the wonderful ADP system. As you probably already know, we have developed multiple features that go hand in hand with ADP, such as Cost Code Transfer and Cost Code Custom Mapping; this time, we want to focus on the cases of employees that are already setup with both ADP and Timecard, but have come to finish their time with the current company.

Of course, we all live in a time where employment fluctuation is a reality, and just as many new faces come to our organizations, others decide to look for greener pastures or even retire altogether. To make lives easier for the Management Staff (we are always thinking about you...!), we have come up with a feature that allows workers to remain synchronized to ADP for a duration of time after they are terminated in that system.

With this, you will be able to configure this to match either one or two payroll periods, and Econz will automatically match exactly what payroll period you have already configured. The purpose of this is to ensure that their timesheet will be processed and that they are paid for their last timesheet period at termination.

Let's see where to find this! First go to the Administration tab and look for the Integration section. Within it, you will find the "External Systems". Click on "Integrate With ADP":

Once inside, scroll down until you get to the "Time and Payroll Settings" section, and there you will find the option called "Delay processing worker termination in ADP":

You will be provided with three options:

• No Delay
• One payroll period
• Two payroll periods

Make sure to select the one that applies to your company and click the "Submit" button to save it.

That's about it, with that out of the way, Econz Timecard will take care of this for you automatically!

Let us know if you have any questions or comments, and until next time...

--Econz Team

Days to display closed tasks

Hello everyone! We are back with more exciting details about what our wonderful application can do for you. This time, we want to talk about being able to display closed tasks. First we start off by talking about the ability to add a Start and End time on tasks, which will control for how long these will be displayed on an employee's device.

For example, we have a task called "Peanut Butter & Co.", which is scheduled to start on November 1st, 2023 and end on January 25th, 2024:

Setting up jobs like this will help employees focus only on the pertinent tasks, and avoids having them, as well as the people in charge of uploading the tasks list, to have to maintain these manually in case they handle long lists and don't want the field staff to have many jobs that are already expired. Using this feature, employees won't see the "Peanut Butter & Co." listed on their handset starting January 26th.

Of course, that's not all, as you probably noticed by the title of this article... What about the times that a project needs to be extended or worked on due to additional customer requests? Well, instead of having the job expire and deleting and re-adding it to the system, you can just stretch that time for as long as needed without having to make any additional changes to the project list. Just select how many days you need, and you are good to go!

To do this, go to the Administration tab and select Preferences. Then, look for the option called "Days to display closed tasks" and type the amount of days that the tasks should be displayed after they are closed:

Click on save, and that will take care of it!

We hope you like this feature, stay tuned for more tips to come...

--Econz Team

New Report: Field Worker Task List Report

Well, here we are again with a brand new report for your organization! As always, we are thinking of ways to make your lives easier, so we thought: why don't we create an easy way to show all tasks that employees have on their application? As we all know, job costing can get very complex, and even more so on a company that is growing or constantly getting new projects, so we wanted to provide a better way to view the big picture of what is going on.

Instead of going to the "Maintain Task/Customer List", which is better suited for managing jobs into teams or users, you will now be able to use the "Field Worker Task List Report"; and with just a few clicks, you will have all the necessary information.

Let's check it out! We would go to the Reports tab and look for the Administration section:

Once inside, you can select from the very well known options that Econz offers, such as generating a CSV or online-view report from a specific time frame; which is very useful if you are handling date based projects.

Here is an example of what the report looks like:

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Let us know if you have any questions or comments, and until next time!

--Econz Team

Timesheet Restricted Tasks

Hello everyone, today we have an interesting topic related to Timesheet Signoff: how to enable and use Timesheet Restricted Tasks. There might be the case where an organization needs to restrict employees from sending timesheets with certain tasks. These could be something like expired projects, or activities (subtasks) that an individual is not meant to work on, placeholder tasks that might be needed to integrate with another system, or it could even be extracurricular activities...!

Let's see how to set this up. First we go to the Administration tab and select "Configure Timesheet Settings" within the Staff section:

Scroll down until you find the "Timesheet Restricted Tasks" section:

If you want to prevent employees from signing their timesheet, tick the checkbox for "Prevent Timesheet Signoff with Restricted Tasks", otherwise, if it's left unchecked, then the employee would just get a warning prior to signing their timesheet.

Next, we have to select the Restricted Tasks. For example, we want to use "Team Building", so we search for it, then click the "Add" button:

After that, it will be added to the list of restricted tasks:

Finally, click the "Save" button at the bottom of the screen and you are done!

Let us know if you have any questions or comments; we have more exciting news coming up!

--Econz Team